Exhibit Selection Instructions

​Thank you for sponsoring and/or exhibiting at the 2026 HCAOA National Home Care Conference, taking place September 28–29, 2026, at the Renaissance Orlando at SeaWorld® in Orlando, Florida. We are excited to welcome you to the premier home care event of the year.
 
Please review the 2026 HCAOA National Home Care Conference Exhibit Hall Floor Plan layout, noting the following:

• The primary double-door entrance to the exhibit hall is located near Booth 301.
• The General Session Ballroom is adjacent to the exhibit hall and can be accessed via the ramp located in the lower-right corner of the floor plan.
• To maximize attendee engagement and exhibitor visibility, the Opening Night Reception, all conference breaks, breakfasts, and lunches will be held within the exhibit hall.

After reviewing the floorplan, follow these instructions to submit your booth preferences.

Booth Selection Process

1. Review the floor plan above carefully.
2. Complete the form below to submit your exhibit preferences no later than July 17.  
3. Register exhibit staff. If organization staff wasn't confirmed during initial registration, please email your booth staff names and contact information to [email protected] by August 14.

Booth Assignment Priority

​Sponsors will receive priority booth selection opportunities, followed by exhibitors based on their original registration date and time. Exhibitors who registered during 2025 will be among the first exhibitors invited to select booth locations.  Please keep your registration date and time in mind when identifying booth preferences, as companies may be selecting before or after your designated selection window.  While every effort will be made to accommodate requested locations, exhibitors who do not receive one of their preferred selections will be assigned the next best available booth in a high-traffic area.

Exhibitor Service Kit

​Once booth assignments have been finalized, exhibitors will receive an email from Freeman, our official drayage and service contractor, containing the Exhibitor Service Kit. The kit will include:

• Booth package details
• Show schedules
• Shipping and material handling information
• Order forms and service requests
• Additional exhibitor resources

Please note that complimentary basic Wi-Fi will be provided to all exhibitors. If enhanced internet speeds are required for demonstrations or other business needs, upgraded services may be ordered through Freeman using the forms included in the Exhibitor Service Kit.

Attendee Engagement Program & Prize Opportunities

In addition to the conference app’s gamification features and attendee engagement tools, we are pleased to continue our exhibitor ticket prize program for 2026. Each exhibitor will receive a roll of tickets and may determine how many tickets to award attendees based on the quality and value of their interactions at your booth.  Attendees will be encouraged to engage meaningfully with exhibitors in order to collect tickets. They may then place their tickets into prize drawing containers corresponding to prizes they would like to win.

Exhibitors are invited to contribute prizes including:

• Company products or services
• Gift cards
• Other items of your choosing

This program creates valuable opportunities for attendees to learn more about the products and services that support their businesses while enabling exhibitors to have more substantive and productive conversations.

If you wish to participate, please indicate your participation on the form below or email me your prize donation by August 31. There are no minimum value requirements, and all prize selections are at your discretion.  Prize winners will be announced through the National Home Care Conference app, and detailed instructions regarding the ticket program will be included in the onsite registration materials distributed to both exhibitors and attendees.

We appreciate your support and participation and look forward to welcoming you to Orlando this September. Please do not hesitate to reach out with any questions regarding booth selection, registration, or exhibitor participation.

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Submit Exhibit Selection Preferences